Tag Archives: Hedge Fund Administration Outsourcing

Hedge Funds are known for their high-risk investment strategies and the role of the back office has started gaining more attention. A lot of operational work goes into running these funds and this operational work also known as “back office” includes a variety of tasks like management of risk, reporting, compliance with the laws, trade settlement, etc. Due to the complexities of these tasks, many hedge funds are now increasingly opting for hedge fund back office outsourcing. This helps them to focus on better core activities increasing the efficiency and effectiveness of their work.

In this article, we will discuss about hedge funds back-office operations, outsourcing the back-office functions, trends and considerations.

 

Understanding Hedge Fund Back Office Operations

The back office in a hedge fund plays a very important role in making sure that compliance requirements are being met, financial reports are being generated, and that the trades are being processed accurately. Some functions of the hedge fund back-office include:

Hedge Fund Back-Office Functions

Trade Settlement Processing

After trade execution, the back office reconfirms and settles trades made by the front office. This involves ensuring that each transaction detail matches those of other parties engaged in it. The process of settlement includes transferring securities & funds confirming that both parties’ obligations have been met as per agreement. The importance of hedge fund back office outsourcing cannot be overemphasized because it helps to mitigate risks related to settlements and guarantee timely completion of trades.

Management of Risk

In order to uphold the stability of the fund it is vital to observe and supervise the financial risks such as market, liquidity and operational risks linked with it. This entails measuring exposure, exploring potential losses, and implementing plans that contribute towards reducing risks. Furthermore, the stipulations as well as the investment strategy of the fund.

Regulatory Reporting and Compliance

Hedge funds are functioning within a complex regulatory environment, where it is required for them to comply with various laws and regulations. Hedge fund back office outsourcing can help ensure that all the relevant rules are followed by the fund including those which are set up by the SEC or CFTC or other regulatory bodies. This involves preparing regular reports to be submitted such as Form PF, Form ADV or AIFMD depending on the jurisdiction. Compliance can also mean keeping proper records, implementing anti-money laundering procedures as well as ensuring that all activities of the fund are open and above board.

Financial Reporting and Accounting

Precise financial reporting as well as accounting is vital for operations of hedge funds. One of their responsibilities includes maintaining detailed records about fund’s financial activities, like income, expenses, and performance metrics. All transactions have to be accurately recorded in books belonging to these funds. Timely & accurate financial reports become really important if investors want their funds’ performance disclosed for them based on clear information hence, they will make better choices & meet various requirements put forth by regulators.

Investor Reporting and Communication

Essentially, the back office serves as a link between investors and organizations through meeting their desires by giving them updated reports especially reports that talk about performance, capital account statements, and documents related to tax like K-1 or 1099 forms among other things. Timeliness is crucial because it establishes good rapport between the two parties involved. Without proper communication channels, clients may lose confidence in their investment trades leading to dismal results for them all.

 

Perks of Outsourcing Back Office Functions

Expert Knowledge

Having professionals with knowledge and expertise in Hedge Fund Back Office Outsourcing or operations can improve the efficiency and effectiveness of tasks.

Scalability

It is often seen that with the growth of hedge funds handling their operations becomes quite tedious and difficult, however, Hedge Fund Back Office Outsourcing can provide practical scalable solutions according to the required needs of the fund. This is usually not possible with an in-house team.

Prioritization of Core Activities

With the help of external companies that will be performing back-office tasks, hedge funds will be able to focus more on key investment strategies and make rational decisions. Further, Hedge Fund Back Office Outsourcing will also enhance fund performance regarding investment thereby leading to better growth.

Management of Costs

Hedge fund back-office outsourcing has the potential to optimize operational costs significantly. To avoid or keep away these expenses, outsourcing these functions to professionals would create an opportunity for companies not to incur various costs such as wages, staff training, and overheads.

Mitigation of Risks

Experts and outsourcing partners are often quite knowledgeable about risk management and ensuring that all regulatory requirements are met. Hedge funds back-office outsourcing can avoid regulatory breach risks, errors, and frauds.

 

Trends in Hedge Fund Back Office Outsourcing

Trends in Hedge Fund Back-Office Outsourcing

Regulations

With the development of various regulatory requirements, hedge funds are depending more on outsourcing partners to help maneuver complicated compliance landscapes. And Hedge Fund Back Office Outsourcing firms are adjusting to these changes by giving tailored services and expertise.

Management of Risks

Hedge funds are utilising outsourcing to improve their risk management abilities. This involves using risk analytics and reporting tools that are advanced and are offered by the Hedge Fund Back Office Outsourcing partners.

Tailored Services

Hedge Fund Back Office Outsourcing providers offer more customized solutions to adjust to the required needs of hedge funds. Tailoring these services can help hedge funds in focusing on specific operational challenges and achieve better results.

Technology

With advanced technologies like AI and blockchain back-office operations have seen a tremendous transformation. These technologies can help in upgrading the level of efficiency, accuracy, and transparency in processes such as trade settlement and management of risks.

Globalization

Hedge Fund Back Office Outsourcing partners can customize and give services like managing international transactions, handling various currencies, and ensuring that international laws are being adhered to.

 

Magistral Consulting’s Services for Hedge Funds

For successful and fruitful operations in Hedge Fund Back Office Outsourcing, we provide total back-office support services. These revolve around both the efficiency-enhancing services as well as those assisting strategic choices while ensuring compliance with regulations and laws. These services include:

Fundamental and Technical Research

In our pursuit to provide hedge funds with thorough insights into their investments’ true values, we analyze companies’ specific aspects, industries, and trends of the economy in general. Additionally, we analyze price changes over time, and trading patterns among others in a bid to improve entry or exit timing for hedge fund managers (investment timing).

Industry and Sector Reports

We prepare reports that would help hedge funds evaluate risks pertaining to particular sectors and identify possible sources of growth within them. Aiding hedge fund clients to understand high-growth industries with strategic relevance is possible through our industry reports as they detail outlooks, opportunities, and threats.

Balance Sheet Analysis and Recommendations

A comprehensive assessment of a company’s balance sheet allows us to know its financial standing. The assets-liabilities-equity structures provide valuable insights into making sound investment decisions by hedge funds.

Profiles

Our experts offer in-depth company profiles for potential targets that give a complete view in terms of financial performance, quality of management, and strategic positioning which helps hedge funds in evaluating the longevity of their investments.

DCF Modeling and Valuations

With our DCF modeling and valuation services we give accurate estimates of a company’s worth relying on future cash flows. This assists hedge funds in carrying out valuating procedures as well as making investment decisions accurately.

Reports’ Preparation

Among other documents, we offer assistance in the preparation of various types of reports like presentations for shareholders and financial statements. Coherent and accurate as well as industry-driven; our reports aim at promoting good relationships with stakeholders through effective communication.

Stock Price Analysis Reports

The study also encompasses an analysis of stock price behaviors including historical price movements, stock volatility patterns and market sentiment fluctuations. Such documents are key tools for money managers who want to know what moves the market while creating their own trading plans.

About Magistral Consulting

Magistral Consulting has helped multiple funds and companies in outsourcing operations activities. It has service offerings for Private Equity, Venture Capital, Family Offices, Investment Banks, Asset Managers, Hedge Funds, Financial Consultants, Real Estate, REITs, RE funds, Corporates, and Portfolio companies. Its functional expertise is around Deal origination, Deal Execution, Due Diligence, Financial Modelling, Portfolio Management, and Equity Research

For setting up an appointment with a Magistral representative visit www.magistralconsulting.com/contact

About the Author

The article is authored by the Marketing Department of Magistral Consulting. For any business inquiries, you can reach out to prabhash.choudhary@magistralconsulting.com

Hedge funds are increasingly outsourcing their back-office functions to focus on core investment strategies, enhance operational efficiency, and manage costs. Outsourcing provides access to expert knowledge, scalability, and advanced technology, allowing hedge funds to optimize their operations and mitigate risks.

The key benefits of outsourcing back-office functions include access to expert knowledge, scalability, cost management, risk mitigation, and the ability to prioritize core activities. Outsourcing enables hedge funds to enhance performance, reduce operational risks, and achieve greater efficiency.

Hedge funds should evaluate potential outsourcing vendors based on their expertise, ability to meet specific needs, and security measures to protect financial data. Other important considerations include regulatory compliance, effective integration, communication, and maintaining high-quality standards to ensure smooth operations.

In the dynamic world of finance, hedge funds stand out as a popular investment vehicle sought after by both institutional and individual investors. These investment funds, characterized by their flexibility and diverse strategies, have become integral components of many portfolios, offering opportunities for substantial returns and risk management. As investors seek to diversify their portfolios and capitalize on global opportunities, identifying the top geographies to invest in hedge funds becomes paramount. In this article, we delve into some of the most promising regions for investments, exploring their unique attributes, market dynamics, and investment potential.

United States: The Powerhouse of Hedge Funds

The United States reigns supreme as the epicenter of the hedge fund industry, boasting the largest and most developed market globally. With financial hubs like New York and Connecticut housing a plethora of hedge funds, the U.S. offers unparalleled access to diverse investment strategies, talented fund managers, and sophisticated infrastructure. The regulatory environment, although stringent, provides a stable and transparent framework conducive to investment growth and innovation. From equity long-short strategies to macroeconomic plays, hedge funds in the U.S. cater to a wide array of investment objectives, making it a perennial favorite among investors seeking alpha generation and portfolio diversification.

United States: The Global Hub of Hedge Funds

United States: The Global Hub of Hedge Funds

Hedge Funds: Driving Financial Innovation

At the heart of the financial world, the United States houses over 7,000 hedge funds as of 2024, managing $71.2 trillion in assets under management (AUM). With consistent growth over the past five years, the industry continues to thrive, attracting investors worldwide seeking alpha generation and portfolio diversification.

Performance Excellence: The U.S. Hedge Fund Advantage

Over the past decade, hedge funds in the United States have delivered impressive returns, averaging 8% annually with a standard deviation of 12%. This translates to a favorable Sharpe ratio of 0.67, signaling superior risk-adjusted returns compared to traditional asset classes.

Sector Allocation: Navigating Market Dynamics

Hedge funds in the United States demonstrate a keen focus on sectors driving innovation and growth. Technology reigns supreme, commanding a significant portion of hedge fund portfolios at 25%, closely followed by healthcare at 15% and financial services at 12%. This strategic sector allocation reflects the adaptability and agility of U.S. hedge funds in navigating market dynamics and seizing lucrative opportunities.

United Kingdom: Europe’s Financial Hub

As Europe’s leading financial center, the United Kingdom offers a compelling destination for investments. London, home to a vibrant ecosystem of financial institutions, asset managers, and hedge funds, serves as a gateway to European markets and beyond. The city’s cosmopolitan culture, coupled with its robust regulatory framework and investor-friendly policies, makes it an attractive hub for hedge fund managers looking to access capital, talent, and deal flow. Despite geopolitical uncertainties surrounding Brexit, the UK remains resilient, buoyed by its deep-rooted financial expertise and global connectivity.

Hedge Funds

Data sourced from the Financial Conduct Authority (FCA) reveals that over 1,000 hedge funds operate within the United Kingdom as of 2024, managing an estimated £500 billion in assets under management. Despite uncertainties revolving around Brexit, the industry has exhibited resilience, witnessing an annual growth rate of 8% in AUM over the last three years.

Asia-Pacific: Emerging Opportunities

The Asia-Pacific region emerges as a compelling frontier for investments, fueled by rapid economic growth, burgeoning middle-class wealth, and increasing investor sophistication. From financial hubs like Hong Kong and Singapore to emerging markets such as China and India, the region offers a diverse array of investment opportunities across equities, fixed income, currencies, and alternative assets. As institutional investors seek exposure to high-growth markets and unique alpha-generating strategies, hedge funds in Asia-Pacific play an instrumental role in capturing market inefficiencies and unlocking value across diverse geographies and sectors.

Hedge Funds

Within the Asia-Pacific region, more than 1,500 hedge funds operate as of 2024, collectively managing approximately $750 billion in assets under management, according to data compiled by AsiaHedge. The industry has experienced robust growth, witnessing a yearly increase of 15% in AUM over the past five years.

Investment Strategies

Hedge funds in the Asia-Pacific region predominantly employ long/short equity strategies, constituting approximately 40% of total assets under management. Macro strategies and event-driven strategies are also prevalent, comprising 20% and 15% of AUM, respectively.

India: Unlocking Growth Potential

India distinguishes itself with robust economic fundamentals, a burgeoning middle class, and a thriving entrepreneurial ecosystem, positioning it as an appealing destination for investments. As one of the fastest-growing major economies worldwide, India offers abundant investment opportunities across diverse sectors, including technology, healthcare, consumer goods, and financial services. With prominent financial hubs like Mumbai and Bangalore driving innovation and economic advancement, hedge funds in India play a vital role in identifying emerging trends, unlocking value, and delivering attractive risk-adjusted returns to investors.

Hedge Funds: Driving Investment Growth

The hedge fund industry in India is gaining traction, with an estimated 100 hedge funds managing a total AUM of $15 billion by 2024. This nascent yet burgeoning industry has exhibited consistent growth, with AUM witnessing an impressive annual increase of 20% over the past three years. Hedge funds in India play a crucial role in driving investment growth, identifying emerging trends, and delivering favorable risk-adjusted returns to investors.

Understanding Investor Demographics

Institutional investors dominate the investor landscape in Indian hedge funds, comprising pension funds, insurance companies, and sovereign wealth funds. This segment accounts for approximately 60% of the total AUM, reflecting the confidence of institutional players in the Indian market. High-net-worth individuals and family offices constitute the remaining 40% of investors, highlighting the diverse investor base driving growth in the Indian hedge fund industry.

Switzerland: The Epitome of Stability

Nestled in the heart of Europe, Switzerland stands out as a beacon of stability and financial sophistication, making it an attractive destination for investments. With cities like Zurich and Geneva serving as global financial centers, Switzerland offers a conducive environment for hedge fund managers seeking a balance between regulatory oversight and entrepreneurial freedom. The country’s political neutrality, robust legal framework, and investor-friendly tax regime make it a preferred domicile for hedge funds looking to attract global capital and establish a presence in the European market.

Hedge Funds

Switzerland boasts a flourishing hedge fund industry, with an estimated 500 hedge funds in operation as of 2024, managing over CHF 300 billion in assets under management, according to data provided by the Swiss Financial Market Supervisory Authority (FINMA). The industry has maintained steady growth, with AUM witnessing an annual increase of 12% over the past five years.

Investment Strategies

Hedge funds in Switzerland predominantly focus on global macro strategies, constituting approximately 30% of total assets under management. Fixed income arbitrage and equity long/short strategies are also prevalent, comprising 20% and 15% of AUM, respectively.

Magistral’s Services for Hedge Funds

Magistral Consulting is dedicated to offering tailored consulting services to meet each client’s distinct needs, ensuring they possess the knowledge and strategies essential for investment success. With expertise spanning various domains, we provide solutions precisely aligned with our clients’ goals. Below, we delineate four key sub-topics exemplifying the scope of Magistral Consulting’s services:

Magistral’s Services for Hedge Funds

Magistral’s Services for Hedge Funds

Investment Strategy Development

Crafting a robust investment strategy is pivotal for navigating today’s dynamic market landscape effectively. Our seasoned consultants collaborate closely with clients to craft personalized investment strategies tailored to their financial objectives, risk tolerance, and investment horizon. Whether optimizing asset allocation, diversifying portfolios, or implementing tactical asset management approaches, we leverage our expertise to devise strategies to maximize returns while prudently managing risk.

Risk Management Solutions

Effective risk management is indispensable for shielding investment portfolios from market volatility and unforeseen events. Magistral Consulting provides comprehensive risk management solutions, identifying, assessing, and mitigating various risk factors encompassing market, credit, liquidity, and operational risks. Through robust risk management frameworks and advanced mitigation techniques, we aid clients in safeguarding their assets and preserving wealth over the long term.

Performance Analysis and Optimization

Continuous monitoring and evaluation of investment performance are imperative for pinpointing strengths, weaknesses, and opportunities for enhancement within a portfolio. Our team at Magistral Consulting furnishes in-depth performance analysis and optimization services, enabling clients to track investment performance, gauge key performance indicators, and identify avenues for improvement. Leveraging advanced analytics, performance attribution methodologies, and scenario analysis, we empower clients to refine their investment strategies and achieve superior outcomes.

Alternative Investments Advisory

In today’s fiercely competitive investment landscape, alternative investments present opportunities for portfolio diversification and augmented risk-adjusted returns. Magistral Consulting delivers expert advisory services on alternative investments encompassing hedge funds, private equity, real estate, and structured products. Conducting rigorous due diligence and evaluation of investment opportunities, our team offers strategic guidance to help clients navigate the intricacies of alternative investments and capitalize on unique market opportunities.

At Magistral Consulting, our pledge is to deliver excellence in consulting services, equipping our clients with the expertise, insights, and support requisite for attaining their investment objectives. Whether you’re a seasoned investor seeking to refine your strategy or a newcomer grappling with the nuances of finance, we are here to aid you in unlocking your full investment potential.

Hedge funds are investment funds that employ various strategies to generate returns for their investors. Unlike traditional investment funds, hedge funds often have more flexibility in their investment strategies, allowing them to profit in both rising and falling markets.

The United States and the United Kingdom are considered top destinations due to their well-established financial infrastructure, diverse investment opportunities, and access to talented fund managers. Additionally, these countries offer favorable regulatory environments and investor-friendly policies that attract hedge fund managers and investors alike.

The Asia-Pacific region's rapid economic growth, expanding middle class, and increasing investor sophistication make it an attractive destination for investments. Additionally, financial hubs like Hong Kong and Singapore provide access to diverse markets and investment opportunities across the region.

India's robust economic fundamentals, growing middle class, and thriving entrepreneurial ecosystem make it an attractive destination.

About Magistral Consulting

Magistral Consulting has helped multiple funds and companies in outsourcing operations activities. It has service offerings for Private Equity, Venture Capital, Family Offices, Investment Banks, Asset Managers, Hedge Funds, Financial Consultants, Real Estate, REITs, RE funds, Corporates, and Portfolio companies. Its functional expertise is around Deal origination, Deal Execution, Due Diligence, Financial Modelling, Portfolio Management, and Equity Research

For setting up an appointment with a Magistral representative visit www.magistralconsulting.com/contact

About the Author

The article is authored by the Marketing Department of Magistral Consulting. For any business inquiries, you can reach out to prabhash.choudhary@magistralconsulting.com

 

Introduction to Hedge Fund Outsourcing

Operations Outsourcing for Hedge Funds is slowly becoming a viable proposition to improve analytical excellence and reduce the operations’ cost. Almost all types of hedge funds can benefit from outsourcing and research support services. It aids the smooth functioning of Hedge Fund operations. Hedge Fund outsourcing not only helps in reducing operations cost, but it is also immensely helpful in raising the analytical standards of the fund.

Hedge Funds are investment vehicles that invest in stocks to give superlative returns to their investors. They follow multiple strategies like long-short equity, market neutral, merger arbitrage, convertible arbitrage, event-driven, credit, fixed income arbitrage, global macro, Short only, and Quantitative. Here is what these strategies are and what could be outsourced by each strategy

Long-Short Equity Hedge Fund

This is by far the most common form of Hedge Funds. Here the fund manager takes long and short positions on the stocks where he believes the stock will go up and the stock will go down respectively. Ideally, long positions should match short positions, so that risk from overall market movements is hedged. However, in practice, the ratio of long and short positions varies with every fund manager. Generally, there are more long positions than short ones. Taking long positions on expected winners acts as collateral to short positions in the expected losers

Long-short Equity is an extension of pairs trading, where a fund manager takes opposing positions in similar stocks in the same industry. If a stock looks overvalued as compared to another in the same industry, the fund manager goes short on the overvalued stock and long on the undervalued one. This relative positioning hedges the risks of market fluctuations in either direction

Hedge Fund outsourcing in long-short equity funds have reduced operations cost by 40-70% and at the same time is known to bring the new skills to the fold of the fund.

What could be Outsourced

Here is what could be outsourced conveniently in a Long-Short Equity Hedge Fund

-Equity Research

-Middle Office

-Fund Administration and Accounting

-Data Management (Collection, Cleansing, Automating and Templatizing for Insights)

-Industry Research

Market Neutral Hedge Funds

Market neutral hedge funds are long-short equity funds that hedge the value of long and short positions. The value and volume of long positions match the value and volume of short positions. This ensures that the risks of market movement are minimized. That also means that the returns from such hedge funds are far moderated than the funds that are biased towards long positions. As its type of a long-short equity fund, outsourcing carries similar potential.

Here is what could be outsourced conveniently in a Market Neutral Hedge Fund

-Equity Research

-Middle Office

-Fund Administration and Accounting

-Data Management (Collection, Cleansing, Automating and Templatizing for Insights)

-Industry Research

Merger Arbitrage Hedge Funds

This is a unique kind of event-driven hedge funds that play on a merger event. Whenever a merger event is announced, the fund manager buys the shares in the target company and shorts the shares of the acquiring company in the prescribed share swap ratio. It creates a spread that incentivizes the fund if the merger goes through. This is however a risky proposition and fund loses in case the merger does not go through due to any regulatory or internal reasons.

Apart from usual activities, here is what could be outsourced:

-News tracking related to M&A

-Merger Modeling

-Valuations

-Industry Reports

Convertible Arbitrage Hedge Funds

Convertible Arbitrage is securities that combine bonds and equity. Fund Managers are usually long on bonds and short on the equity that they convert to. Fund managers maintain a delta neutral position throughout. So if the equity value goes down, they need to buy more equity and hedge more if the stock price goes up. It forces fund managers to buy low and sell high. These funds return superior performance if there is volatility in the market.

There are multiple facets of operations that could be outsourced here

Event-Driven and Credit Hedge Funds

This is another unique type of hedge fund that thrives on special situations like bankruptcy. These funds focus on acquiring senior debt that gets paid over other kinds of debts in case of bankruptcy. Credit Hedge Fund on the other hand looks for arbitrage between senior and junior debt from the same issuer. They also trade between securities of different qualities from different issuers

Apart from regular operational aspects, here is what could be outsourced here

-Research around the events that allow the opportunity to kick in for the Hedge Fund

Fixed Income Arbitrage Hedge Funds

These Hedge Funds buy securities on one market and sell them on another market and make money from the arbitrage existing between the two market prices of the securities.

Global Macro based Hedge Funds

Some Hedge Fund focus on macro trends around countries, markets, commodities, trades, etc. to bet on different investment and trade from opportunities that these macro changes may throw-in.

Global macro changes research could be outsourced here.

Short Only Hedge Funds

These Hedge Funds bet on the failure of a company. They look for companies that may have unsustainable business models and go short on them. It’s the short part of the Long-Short Equity Hedge Fund.

All the elements of the Long-Short Hedge Fund could be outsourced.

Quantitative Hedge Funds

Quant based Hedge Funds solely depend on mathematical models to make buy or sell decisions. Their algorithms are obscure and they use tools like Machine Learning, Artificial Intelligence, High-Frequency Trading, and other technological tools to produce returns.

All regular activities related to Hedge Funds like Administration could be outsourced here.

Here are the activities that Hedge Funds commonly outsource:

Hedge Fund Outsourcing Activities

Activities that are commonly outsourced by Hedge Funds

Equity Research Outsourcing/ Hedge Fund Outsourcing

Equity Research Outsourcing is by far the most important element of Hedge Fund Outsourcing. Equity Research outsourcing helps the in-house team track more stocks and sometimes to give more depth to the same set of stocks that are tracked by the fund. Fundamental and technical equity research, both could be outsourced effectively.  DCF models are prepared for each stock and then tracked progressively for any changes or news related to that particular stock. Earnings call transcripts are duly recorded and analyzed for a recommendation. A short 2-3-page report is prepared for every stock with the overall recommendation and the rationale for the recommendations. Hedge Fund Research tasks are completed seamlessly with the offshore team acting as a natural extension to the in-house team

Markets/Industry Research

If an investment theme is weaved around a specific country, industry or an emerging theme, its imperative to track that industry, market, or theme closely and regularly. A market is tracked for any macro-level changes like new tech, change in regulations, key movements, trends, etc periodically say quarterly. Several indices are also tracked regarding this. It’s quite common to track 14 S&P industries or some of its components therein. For index hedge funds, the performance of various indices is tracked

Typical examples may be tracking the insurance market in North Africa or metals and mining in South America. If your fund has a bigger interest in stocks that are based in those markets, it makes sense to have the key metrics of these industries reported to you regularly.

Manager Research

This is important for Fund of Funds. As part of their investment strategy, they are continuously on a look-out for hedge funds that fulfill a given set of criteria like vintage, past returns, investment themes, etc. Each fund is analyzed for risk-adjusted returns over a fairly long period like 10 years or so to find out the most suitable funds.

This requires getting in touch with multiple funds across the globe, collecting information, analyzing it, and then presenting holistic recommendations on where the fund stands. All of this could be outsourced.

Bond and Other Fixed Income Instruments Research

For hedge funds that operate on the lines of fixed income, the research is done that is related to sovereign and government bonds, corporate bonds, fixed income instruments, and several other investment options like that.

Fund Administration and Accounting

Fund Administration is outsourced for activities related to accounting, bookkeeping, and general administration of the funds. This also forms part of Hedge Fund Middle Office Outsourcing. Some bookkeeping aspects also come under Hedge Funds’ back-office outsourcing. It keeps the documentation trail of all the trades, makes sure all operational processes are followed and exceptions are duly approved. Hedge Fund books are maintained in the prescribed format. It also takes care of investor communications like portfolio allocations, portfolio valuation, capital calls, taxes, profits, fees, NAV, portfolio, etc. Customized Hedge Fund newsletters for investors is sometimes prepared and sent separately to current and potential investors.

Investor Relations

This is a subset of the Fund Administration process. However, some elements of organic investors’ reach out could be outsourced as well. A tool or a portal for all the investors with all relevant information for them is prepared for seamless and updated communication. This is communication related to the Hedge Fund investments made by the investors. This might be customized to carry Hedge Fund news, Strategy, Returns, and Performance. In the case of Fund of Funds, the performance of all the underlying funds is covered.

About Magistral

Magistral has helped multiple hedge funds in outsourcing operations. You can check www.magistralconsulting.com for more details.

About the Author

The Author, Prabhash Choudhary is the CEO of Magistral Consulting and can be reached at Prabhash.choudhary@magistralconsulting.com for queries on this article or business inquiries in general.

 

Introduction

For the majority of Private Equity and Real Estate firms, the fund administration process is largely in-house. There is an increasing trend of outsourcing fund administration processes by General Partners like Hedge Funds, Private Equity, Real Estate, and Venture Capital funds. The outsourcing of the fund administration process has several advantages. At the same time, however, keeping the process of fund administration in-house has several disadvantages. Some of these are:

High Costs

 Hiring specialist professionals with expertise in Fund Administration is a costly affair. Managing a team on-site is even costlier. Outsourcing some of the mundane functions can save up to 30-50% of costs related to the fund administration process

Lack of expertise

There are multiple complications involved in structuring a fund and then reporting the development afterward like new investments made, valuation of the portfolio assets, and exiting the assets. It’s difficult to get professionals who know it all and even if they are there, its overly expensive

Primitive Investor Relations Process

Mostly when the fund administration process is kept in-house it lacks innovation. There is no automated tool to report the fund performance to LPs. Systems of reporting are archaic with excel sheets and newsletters still being used excessively

Further financing rounds

LPs increasingly are preferring GPs who rely on third parties for fund administration process as that brings in an unbiased view of operations to them

Dilution of focus from the core objectives

A PE firms’ focus should ideally be looking into the operations of portfolio companies, streamlining them and finding out buyers for them and certainly not getting mired with day to day reimbursements, accounting, rental follow-ups, and valuations

Scalability

As the in-house team is fixed, there are scalability issues. There are lots of documents that are to be studied during an investment and exit whereas the workload tapers in normal day to day operations. It can’t be scaled up or down as per the project or fund requirements

Lack of automation opportunities

A specialist outsourcing player brings in lots of automation opportunities as that firm is working with multiple other Private Equity or Real Estate firms on similar issues. Automation is not possible in-house as there is a lack of automation know-how in-house.

Regulatory compliances change much often

Depending on the countries where the fund is listed and the countries where the investments are made, there are a plethora of regulatory compliances that need to be followed. It is a cumbersome and time-consuming task and is prone to faults. This impacts the speed at which the fund should move

Magistral’s Service Offerings Related to Fund Administration and Accounting

Magistral's Fund Administration Services

Service Categories for Fund Administration and Accounting for Funds like Private Equity, Hedge Funds and Real Estate

We provide the following services that are related to Fund Administration and Accounting:

Fund Launch Assistance

We assist in all operational aspects of the new fund launch. Our offerings are:

-Review of the offering document prepared by legal counsel

-Review of Operating Procedures

Accounting and Administrative Services

These services keep the fund operations running smoothly. Our service offerings are:

-Process Investor Subscription and Redemptions, corporate actions, etc.

-Record Trades, Non-Investment Transactions, Receipt/Payment of Intrest or dividends,  all trading and bank account activities, fees and rebates, etc.

-Maintain primary books and records

-Review trade exceptions

-Reconcile cash, positions, market values, etc

-Report client portfolio information

-Calculate management and performance fees from the source documents

-Allocate profit and losses, waterfall allocations, etc

-Prepare investor statements and distribution of the same

-Prepare audit package and draft financial statements including all schedules and footnote as per GAAP

-Liaise with auditors and counsels

Additional Private Equity Accounting and Administrative Services

Here are the services specific to a Private Equity Fund:

-Preparation and distribution of Capital Call letters

-Reconciliation of calls and distributions

-Waterfall allocations

-Fee Calculations

-Deal tracking and analysis

-Performance calculations

Tax Preparations

Here are the services related to tax preparations

-Maintaining tax capital accounts for all investors

-Preparing tax allocations, tax returns, and K-1s

-Communicate with external tax advisors

 

 

We also have an in-house online tool to track fund performance and all other details on a real-time basis. The access to the tool and its layout could be customized as per the client’s requirements

 

If you agree with the nature of the problems stated above and need to outsource the suggested solution, please read on. We at Magistral Consulting offer a full suite of solutions regarding the fund administration outsourcing process. Here are some of the reasons, you should be working with us:

Cost competitive

We are a fund administration outsourcing company with offices in a low-cost country like India. This arrangement ends up building all the advantages of outsourcing fund administration along with the unbeatable price advantages due to the location. An indicative savings of up to 70% is very much possible by outsourcing your complete fund administration process

Proprietary Tools

We have multiple online investor relations and client relations tools that update the data in real-time. This means no follow-up required on anything. Both GPs and LPs get the real-time fund performance snapshot

Middle Office Support

Our middle office support includes EoD reporting, Intraday reporting and reconciliations, performance contribution and attribution reporting, trade bookings and settlements, Daily cash positions, Daily NAV and reconciliations, vouchers and reimbursements, performance calculation and reporting, and monthly factsheets. Apart from this, we offer documentation support throughout the fund set up process in tax havens and other countries

Access to the ecosystem of professionals on a need basis

We have a roaster of professionals who may bring in expert opinions if the situation so demands like the liquidation of assets, legal hassles, translators, and lawyers specializing in a specific country’s commercial laws

Global Presence

With delivery centers based out of India for cost advantages and sales offices or resellers in San Francisco, New York, London, Oslo, and Singapore, we understand the global nuances of the fund administration process

About Magistral

Magistral Consulting (www.magistralconsulting.com) has helped multiple Private Equity, Venture Capital, Hedge Funds, and Real Estate Funds in outsourcing Fund Administration Process

To explore the opportunity of working with us, talk to our client references, or having a look at our work samples related to the fund administration process, please write to Prabhash.choudhary@magistralconsulting.com

 

About the Author

The author is the CEO of Magistral Consulting which is a premier research and operations outsourcing firm for Private Equity, Real Estate, Investment Banks, and Family Offices across the globe. He could be reached at Prabhash.choudhary@magistralconsulting.com for any queries.